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  • info@bmgoutsourcing.com.au

Property Maintenance – Financial Administration Assistant.

Grow your career with BMG Outsourcing – a leading, well-respected Australian-owned Outsourcing Company with offices in Clark and Sydney, offering long-term rewarding careers with our client. 

The chosen candidate will be joining our client team that provides expert property maintenance services in the areas of lawns and yard maintenance, handyman services, carpenters, electricians to major housing centres, large corporations and government. Our client is expanding rapidly and has clearly documented processes and procedures to ensure a quality service.

Candidates should have the desire to work in our trendy, motivating and supportive workplace in Clark. 

Job Description

BMG is seeking a Property Maintenance – Financial Administration Assistant. You will be the central point for referring and maintaining the status of maintenance issues and responsible for the accurate preparation of quotations and invoices and other financial and administrative tasks required to support the owner.

Duties and Responsibilities

Receptionist and Administration duties: 

  • Client phone calls /messages
  • Booking/ uploading jobs into schedule
  • Scheduling job/maintaining emails and notes
  • Uploading and booking jobs from all portals
  • Upload new employee details in Xero
  • Sending new employee packs
  • Keeping track of Garden Mowing lists
  • Keeping track of jobs for the month ahead

Financial Assistant duties: 

  • Employee timesheets
  • Preparation of quotes using standard costing and forwarded for approval
  • Preparation and following up of  Invoices
  • Checking contractor/ supplier invoices
  • Checking receipts received, print off add to folder and email 
  • Stock control
  • Productivity reporting
Qualifications
  • Excellent English verbal and written communication skills and phone manner
  • Organisational and time management abilities
  • Accuracy in typing and data entry and recording details of conversations and activities completed
  • High-level attention to detail  
  • Ability to produce accurate data and documents 
  •  Initiative to identify and communicate inefficiencies
  • Experience with the following tools and software:
    • Google Suite, esp Google Sites
    • Job tracking system, e.i. Verizon Connect or UpVise  an advantage
    • Xero accounting

Type of Person

  • Ability to follow/ document  process and suggest improvements where necessary
  • Punctual and efficient
  • Can perform tasks with less supervision 
  • Earns trust and maintain confidences 
  • Natural communicator
  • Works collaboratively with the team 
  • Enthusiastic 
  • Prioritise tasks when under pressure 
  • Adaptable
  • Strives to continually learn/be solutions-oriented
  • Applies to learn from feedback

For interested Applicants, apply now.