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Administration Assistant.

Adminstration Assistant

BMG Outsourcing Inc is currently looking for an Administration Assistant. The position is primarily required to manage and process all of the customer and supplier orders and invoices using the company MYOB AccountRight accounting software package for the company products.

The role will also include reception duties, management of the client’s Service Department equipment repair logging and invoicing, management of their Ontraport CRM system, management and maintenance of their Google Sites office procedure site, and be required to perform some basic bookkeeping tasks.

Apply now and be part of our BMG Outsourcing Philippine team.

Job Description:

Duties and Responsibilities
  • Manage all aspects of the Customer and Supplier ordering and invoicing, using MYOB AccountRight, our accounting software package.
    • Enter all customer orders into MYOB AccountRight.
    • Email customer’s confirmation of their order receipt.
    • Place orders on our suppliers to fulfill our customer orders.
    • Contacting suppliers for order delivery ETA’s via email.
    • Contacting customers to advise on their order delivery ETA’s via email.
    • Enter supplier invoices into MYOB AccountRight.
    • Invoice customers from MYOB AccountRight once their orders are supplied
    • Create product codes for new products as per the company procedure.
    • Manage the Equipment Extended Warranty Database.
  • Manage Service Department Equipment Repairs & On Site Service bookings and invoicing.
    • Enter all Repair Materials Authorisation requests into MYOB AccountRight.
    • Email RMA’s to customers.
    • Enter all On Site Service Requests into MYOB AccountRight.
    • Email all On Site Service Requests to the technical department to book the service call out date.
    • Invoice customers from MYOB AccountRight once the equipment repairs and on site service is completed.
  • Manage our Ontraport CRM system
    • Keep Ontraport up to date with contacts.
    • Enter all new customer and supplier contact details into Ontraport.
    • Enter all relevant staff members for our customers and suppliers details into Ontraport.
  • Manage our Google Sites Office Procedures site “ Client’s Systems”.
    • Modify all procedures to comply with the standard template
    • Keep procedures up to date with process changes
  • Perform Accounting tasks
    • 1st day of each month email all customers their Account Statements using MYOB AccountRight.
    • 15th day of each month – email payment reminders to all customers with overdue invoices.
    • Data entry into (MYOB AccountRight) , (Ontraport) CRM and Client’s Systems.
Key Performance Measures
  • Available to work during Australian Eastern Standard Time business hours from 9am to 6pm (6am to 4pm Philippine time)
  • Meet agreed deadlines for office administration duties outlined in Key Responsibilities.
  • Comply with all company policies and procedures.
  • Achieve a standard of ‘acceptable’ or better at performance reviews.
Qualifications
  • Must be fluent in English, and have excellent communication skills.
  • Have MYOB AccountRight training or similar experience.
  • Must have Microsoft Office, GMail and Google Sites,experience.
  • Ontraport CRM experience is very desirable but not essential.
  • Must have a minimum typing speed of 60 Words Per Minute.
  • Business bookkeeping qualifications or experience are desirable but not essential.
  • Have experience in a similar role.
  • Ability to work unsupervised is essential.
  • Applicants must be willing to work in Clark Freeport Zone
  • Full time position only

For interested Applicants, apply now.

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